General Affairs (Supervisor - Manager Level)

Job Description 1. Facility Management Ensure office facilities and infrastructure are well-maintained, secure, and operational Manage office space planning, including seating arrangements and equipment distribution Oversee maintenance, cleaning, security, and safety standards Manage relationships with service providers for utilities, maintenance, and office supplies 2. Vendor and Contract Management Negotiate and manage contracts with suppliers and vendors for office equipment, utilities, and other operational services Monitor contract compliance and address any service issues or disputes. Source and establish relationships with new vendors when needed 3. Asset Management Maintain accurate records of company assets, such as furniture, equipment, and vehicles Ensure efficient use of company resources and coordinate repairs or replacements as necessary 4. Safety and Compliance Ensure workplace safety protocols are followed in line with company and regulatory requirements Conduct regular safety inspections and organize training sessions for employees Handle emergency preparedness, including evacuation plans and first-aid measures 5. Administrative Support Supervise administrative staff and assign tasks as required Ensure smooth communication between departments for administrative needs Oversee the procurement of office supplies, furniture, and other necessities 6.Budgeting and Cost Control Develop and manage the General Affairs department’s budget. Monitor expenditures, ensuring adherence to budgets and cost-effectiveness 7.Policy Development Develop, update, and implement company policies related to general affairs and facilities management Ensure compliance with environmental, health, and safety regulations Qualifications Minimum of 5 years of experience in general affairs or facility management roles, with at least 2 years in a managerial capacity Strong organizational, leadership, and problem-solving skills. Experience in handling standalone building is a plus  Excellent time management and ability to prioritize tasks Attention to detail and a proactive approach to problem-solving Effective negotiation and vendor management skills Strong interpersonal and communication skills with all levels of employees and management Willing to travel across Jabodetabek for official purposes Willing to work off hours (nights or weekends) as needed Have a good initiative, fast response, able to work under pressure with minimum supervision