Site Administrator Commissioning Manyar

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible. Job posting end date: 10/17/2024 INTRODUCTION: Metso as a leading Global firm specializing in mineral processing solutions. We pride ourselves on our commitment to innovation and excellence, delivering high-quality projects around the world. We are currently seeking Site Administrator position that is responsible for all site administration, coordination and related jobs on and off the site of the Manyar Smelter Project located in JIIPE, Gresik, Kabomas, East Java, Indonesia. This role is temporary for 6 - 12 months. WHAT YOU'LL DO : Keep an extensive advance record of the those arriving or leaving the site with names, dates and timings. Prepare excel sheets of these information in which site management can then insert the personal information of every visiting expatriate. Coordination with and control of the contracted car rental companies, rented cars and drivers, their movements, keeping a record of their timings, verification of the time sheets of drivers and vehicles, helps project control in checking of invoices of the car rental company, coordination of regular maintenance with rental company etc. Based on advance information coordinating with rental drivers for the pick-up and drop of expatriates to their flights from Surabaya airport irrespective of the time and day of the arrival or departure of expatriates. Keeping a log of all arrivals and departures. Coordination with contracted hotels for the booking of rooms much in advance of arrivals and releasing rooms if required as per departures of expatriates. Keep a complete record of the hotel rooms booked or released. Coordinating and resolving with contracted hotels any other issues related to accommodation as raised by the expatriates. Help the project controller to check and verify the hotel invoice from the available records. Also to coordinate with the local suppliers, hotels and car rental companies to submit correct and timely invoices. Coordinate with the Jakarta office for getting the air ticket booking assistance for all official trips of the expatriates on the site in time, if needed. Coordinating with Jakarta office counterparts for the visa extensions, KITAS. Help long term employees with opening of bank accounts and coordinate for necessary documentation with Jakarta office if needed. Organising transport for expatriates who would like to make local visits on weekends or holidays to Surabaya etc. Coordinate with the client security department to help in processing the gate passes for new expatriate who are going to arrive and the help in preparing the permanent IDs for these workers and coordinate other activities around the gate pass, documentation, COVID testing issues of arriving or departing expatriates. Maintain attendance of all the expatriate on the site and with the Site Director formalise a system of marking attendance. Help the project control with these attendances records so that he can make correct time sheets to be presented to Client for approval. Assist the cost controller and other relevant expatriate with any local purchase etc. Assist the site management with all clerical works, MO document and MO record safe keeping. Coordinate with client’s local office administration staff to develop the knowledge of their working and develop contacts for goods and services that may be required by MO expatriates in their day to day life in Indonesia as these may be the same as that of the expatriates of the client and owner. Assist the Site Management in scouting for local accommodation options for expatriates and help in finding and communicating with real estate agents, furnishing such accommodations as needed. Assist the expatriates and site management is scouting for catering or food supply options whenever needed and coordinate with such food suppliers for delivery of food to the site or to the hotel as per the requirements of the expatriate working at the site. WHO YOU ARE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency and/or ability required. Minimum Graduate in any discipline with reasonable knowledge of English to speak, read and write. Preferably should be a local from City of Gresik and should know the local language, customs and traditions, markets, city and its geography of the province well. Minimum relevant experience 2-3 years in office administration function. Any experience of working at site offices shall be an added advantage. Computer Literate with good working knowledge of MS Office software. Works independently to complete given tasks and activities, providing standard clerical support activities. Should be mobile with his own conveyance to suit his working timings. Should be flexible in his approach to work and willing to take up all the local coordination and local communication responsibilities. Should be able to organise his work well. Should have reasonable proficiency in communication. Should be flexible and available to support the team of expatriates any time of working day or weekends. - - - -